Japan Work Visa Process

When applying for a work visa to Japan from India, you will generally need to provide a comprehensive set of documents to support your application. The following checklist covers the most common documents needed:

1. Passport: A valid passport with at least six months of validity beyond your intended stay in Japan.
2. Visa application form: Fill out the visa application form accurately and completely. You can obtain this form from the Japanese embassy or consulate in your country.
3. Photographs: Provide recent passport-sized photographs that meet the specifications set by the Japanese embassy or consulate.
4. Certificate of Eligibility (COE): The employer or sponsoring organization in Japan should apply for the COE on your behalf. The COE is an official document issued by the Japanese Immigration Bureau, which verifies that you meet the necessary requirements for a work visa.
5. Offer of Employment: Obtain an offer of employment or a contract from the company or organization in Japan that is sponsoring your work visa. This document should include details such as your position, salary, duration of employment, and other relevant terms and conditions.
6. Academic and Professional Qualifications: Provide copies of your academic transcripts, diplomas, or certificates to demonstrate your educational background and any relevant professional qualifications.
7. Work Experience: Submit documents that prove your work experience in the relevant field, such as employment certificates, reference letters, or employment contracts from previous employers.
8. Curriculum Vita (CV): (including all educational history to the highest, name, address and telephone number of institutions / professional record indicating names of companies or departments, address, telephone numbers, duration, position, and work details).
9. Proof of Financial Capability: Documentation demonstrating your financial ability to support yourself while in Japan. This may include bank statements, income tax returns, or a letter of sponsorship if applicable.
10. Insurance Coverage: Provide proof of health insurance coverage that is valid in Japan for the duration of your stay.
11. Criminal Record Check: A criminal record check or police clearance certificate from your home country, indicating that you have no criminal record.
12. Additional Documents: Depending on the specific requirements of your work visa category, you may need to submit additional documents. For example, if you are applying for a specialized work visa, you may need to provide specific documents related to your field of expertise.

Note: It's important to note that this checklist is a general guideline, and you should always consult the official website of the Japanese embassy or consulate in your country for the most accurate and up-to-date information regarding the specific requirements for your work visa application.

Note: Please note that this is a general document checklist, and the specific requirements may vary based on your circumstances and the embassy/consulate's guidelines. It's essential to consult the official website of the Japanese embassy or consulate in your country for the most accurate and up-to-date information regarding the required documents for each employment visa/permit category.

Before submitting your visa application, please review the list of required documents carefully. The guidelines provided on this website will assist you in preparing your documents accurately, reducing the chances of your application being rejected due to incorrect or incomplete documents

Download National visa application form:

Note: It’s important to note that visa requirements and procedures may change over time. Therefore, we always recommend visiting the official Japanese embassy or consulate in your country for the most up-to-date and accurate information regarding the application process for a Japanese work visa from India.

The process for applying for a Japanese work visa from India typically involves the following steps:

1. Confirm Eligibility: Ensure that you meet the eligibility criteria for the specific type of work visa you wish to apply for. Each visa category has its own requirements, so carefully review the eligibility criteria set by the Japanese government.
2. Find a Job in Japan: Secure a job offer from a company in Japan that is willing to sponsor your work visa. The company should be registered and authorized to hire foreign workers.
3. Obtain Certificate of Eligibility (CoE): The company in Japan must apply for a Certificate of Eligibility (CoE) on your behalf from the Immigration Bureau of Japan. Submit the necessary documents, including your job offer letter, educational qualifications, and financial records, to the company for the CoE application.
4. Gather Required Documents: To apply for a Japanese work visa from India, gather the following documents: valid passport, completed visa application form, passport-sized photographs, original CoE, job offer letter/employment contract, academic transcripts, financial documents, and any additional specified documents.
5. Schedule an Appointment: Contact the Embassy or Consulate General of Japan in India to schedule an appointment for submitting your visa application. Follow their instructions regarding appointment booking and submission procedures.
6. Submit the Application: Attend the appointment at the designated location and submit your visa application along with the required documents.Pay the visa application fee, if applicable.
7. Visa Processing and Collection: The embassy or consulate will review your application and process your visa. Processing times can vary, so be patient.Once your visa is approved, collect your passport from the embassy or consulate. Your visa will be affixed inside your passport.
8. Prepare for Departure: Make necessary travel arrangements, such as booking flights, arranging accommodation in Japan, and ensuring you have sufficient funds for your initial stay.

Note: It is important to consult the official website of the Embassy or Consulate General of Japan in India for the most accurate and up-to-date information regarding work visa application guidelines and procedures. Additionally, maintain communication with your prospective employer in Japan for guidance and support throughout the application process.

Note: Each visa category has specific requirements and eligibility criteria, so it is recommended to consult with the Embassy or Consulate General of Japan for detailed information and guidance regarding the specific visa you wish to apply for.