Visa Types
Poland Visa Application Guide
Find out what documents you need to travel, visit family and friends, do business, or transit through Poland.
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What Is Schengen Visa?
The Schengen Visa is a type of visa that allows travelers to visit and travel within the Schengen Area, which is a group of 29 European countries that have abolished passport and other types of border control at their mutual borders. This means that a person with a Schengen Visa can move freely between these countries without having to go through immigration checks at the border. To obtain a Schengen Visa, applicants need to apply at the embassy or consulate of the country they intend to visit or spend most of their time in. The visa allows for a stay of up to 90 days within a 180-day period and can be used for tourism, business, or other purposes. However, the visa does not grant the holder the right to work or study in the Schengen Area.
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Here Are The Schengen Area Countries As Of March 2024:
Schengen Area signifies a zone where 29 European countries abolished their internal borders(countries of Schengen agreement). Here is the list of the countries: Austria, Belgium, Bulgaria, Croatia , Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and Switzerland. These countries apply common policies in terms of short-term visas.
Key Points for Poland Visitor Visa >>>
Do you need a visa to travel to Poland?
To visit Poland, Indians will need a Schengen visa.
Poland visa application is made online or offline?
You can download the visa application form, fill it out, print it, and bring the printed form with you to the Visa Application Centre.
Do I need to give biometrics?
Yes, biometrics are required to obtain a visa.
Is there an interview required to obtain a visa?
No, an interview is not usually required to obtain an Poland visa, but it may vary.
The embassy may interview you by phone or in person.
What is the maximum length of stay permitted on a visit visa?
On a visit visa, you can stay for up to 90 days.
What kind of visa will we acquire from Poland?
It will be a physical sticker visa, which will be affixed to a page in your passport
Current Visa fees: (Updated on 01-10-2024)
|
VISA TYPE |
VISA FEE IN EURO |
|
Short-term visa (C) |
90 € |
|
Short-term visa (C) children 6-12 years |
45 € |
The visa fee can be paid by cash or card.
VFS Service Charge:
In addition to the visa fee, a service charge of INR 936/- applies for each visa application. This fee includes GST (SGST @ 9% and CGST @ 9%) and must be paid online when booking the appointment.
Important Notes:
- The visa fee in INR is based on the current exchange rate.
- The visa fee and service charges are non-refundable if the visa is refused.
- An optional courier service is available for INR 802/- (including GST) per passport/application.
To obtain more information about visa fee, please click here
Step-by-step guide
Let us walk you through the process
- First, you need to figure out which visa you need and check if you can apply for it.
- Also, learn about the papers you need to send with your application, how long it might take, and the fees.
- Every application must follow the rules for your visa type.
- If your papers are not in English, you might need translations before you apply.
- When you're prepared to apply, just download the visa form, fill it out, print it, and take it along with the necessary documents to the Visa Application Centre to submit.
- After you've completed your visa form, you must schedule an appointment to get your fingerprints and photo taken at a Visa Application Centre. This process is called 'biometric information.'
- Once you've set up the appointment, you'll get an email confirming the appointment details and an appointment letter.
- If you're applying as a family or group, each member needs to book a separate appointment.
- After you've submitted your application, you'll need to pay the visa application fee. If you've downloaded the form and are bringing it to the Visa Application Centre, you can pay the fee during your appointment.
- You'll make the visa fee payment at the Visa Application Centre.
- You need to personally submit your filled visa application form at the Visa Application Centre.
- Learn about the process at the Visa Application Centre.
- You'll receive an email when your decision is at the Visa Application Centre. If you can't access email easily, you might get SMS updates. Check if this service is available at your Centre.
- You can also track your visa application online. Use the Reference Number from your invoice/receipt and your last name to access it.
- Once your visa decision is ready, you can get your passport back at the Visa Application Centre or have it sent to you by courier for an extra charge.
- If you're picking up your passport in person, bring the Centre's receipt and a government ID. If allowed, you can send someone with a letter from you, the receipt, and their ID.
- Find out the collection options by checking with the Centre when they open.
DOCUMENT CHECKLIST
Here is a comprehensive document checklist for applying for a visa (Schengen Visa) to visit Poland (Holiday, visit friends/family, attend a wedding etc.) visitor visa to Poland across different categories. Documents to be provided by all visa applicants must be Original.
- Application Form: A completed and signed Schengen visa application form.
- Passport: Original passport with a minimum of two blank pages and validity extending beyond the planned stay.
- Passport Photos: Recent passport-sized photos meeting the Schengen visa photo specifications.
- Flight Itinerary: Confirmed round-trip flight reservation.
- Accommodation: Proof of hotel reservations for the entire stay in Poland or an invitation letter from a host.
- Travel Insurance: Comprehensive travel medical insurance covering at least €30,000 for medical expenses and repatriation during your stay.
- Financial Proof: Evidence of sufficient funds to cover your stay (bank statements, sponsorship letter, etc.).
- Employment/Income Proof: If employed, a letter from your employer detailing your position, salary, and leave approval. If self-employed, provide business registration and financial documents.
- Leave Approval: No-objection letter from your employer stating your leave approval.
- Purpose of Visit: A detailed cover letter explaining the purpose of your trip, itinerary, and other relevant details.
- Invitation Letter: If visiting family or friends, an invitation letter from them with their contact information and proof of their legal status in Poland.
- Previous Travel History: Copies of previous visas, particularly from Schengen countries, if applicable.
- Proof of Ties: Documents demonstrating strong ties to India, such as property ownership, family commitments, or employment.
- Biometric Appointment Confirmation: If needed, confirmation of your biometric appointment.
To download document checklist: Click here
Note: Please keep in mind that requirements can vary and change, so it’s important to double-check the official Polish consulate or embassy website in India for the latest and accurate information before you submit your application.
Purpose of Visit Documents:
- Valid passport with at least 3 months validity beyond your intended stay.
- Completed and signed visa application form.
- Passport-sized photographs adhering to Schengen visa photo requirements.
- Travel itinerary including flight reservations, accommodation details, and planned activities.
- Travel insurance with a minimum coverage of €30,000 for medical emergencies and repatriation.
- Proof of sufficient funds to cover your stay (bank statements, sponsorship letters, etc.).
- Supporting documents indicating the purpose of your trip (tourist brochures, sightseeing plans, etc.).
- Previous travel history (if applicable).
- Consent letter for minors traveling without parents/legal guardians.
- Visa processing fee payment receipt.
- Any additional documents as requested by the consulate.
- Valid passport with adequate validity.
- Completed and signed Schengen visa application form.
- Passport-sized photos meeting Schengen requirements.
- Detailed invitation letter from a Polish company or organization, specifying the purpose and duration of your visit.
- Proof of previous business relationships, if applicable.
- Travel itinerary including flight bookings and accommodation details.
- Travel insurance covering health and repatriation expenses.
- Financial proof to demonstrate the ability to cover expenses during your stay.
- Visa fee payment receipt.
- Any relevant documents related to the business event (conference agenda, trade fair details, meeting schedules, etc.).
- Valid passport with ample validity.
- Duly completed visa application form.
- Recent passport photos adhering to Schengen standards.
- Invitation letter from the host in Poland, including details of the relationship, purpose of visit, and period of stay.
- Host's proof of residence in Poland (copy of ID card, residence permit, etc.).
- Your proof of relationship with the host (family photos, correspondence, etc.).
- Travel itinerary, flight reservations, and accommodation details.
- Travel insurance covering health and repatriation expenses.
- Sufficient financial means for the duration of your stay.
- Consent letter for minors if traveling without parents/legal guardians.
- Visa processing fee payment proof.
- Valid passport with appropriate validity.
- Completed and signed Schengen visa application form.
- Passport-sized pictures meeting Schengen criteria.
- Official invitation or proof of registration for the cultural, sports, or religious event.
- Detailed itinerary of the event and any related activities.
- Flight reservations and accommodation details.
- Travel insurance covering health and repatriation costs.
- Proof of sufficient funds to cover your stay.
- Visa processing fee payment receipt.
- Valid passport with sufficient validity.
- Completed and signed visa application form.
- Passport-sized photos adhering to Schengen specifications.
- Medical certificate or letter from a Polish medical institution indicating the need for treatment.
- Detailed treatment plan, including appointments and expected duration of stay.
- Proof of financial capability to cover medical expenses and stay.
- Flight reservations and accommodation details.
- Travel insurance covering health and repatriation expenses.
- Visa fee payment proof.
- Valid passport with appropriate validity.
- Official note or invitation from a Polish government institution or authority.
- Completed and signed Schengen visa application form.
- Passport-sized photos as per Schengen guidelines.
- Travel itinerary, flight bookings, and accommodation details.
- Proof of travel insurance covering health and repatriation expenses.
- Proof of financial capacity for the duration of your stay.
- Visa processing fee payment receipt.
- Valid passport with sufficient validity.
- Completed and signed visa application form.
- Passport-sized photos meeting Schengen standards.
- Flight reservations indicating your entry and exit from Poland.
- Visa for your final destination (if required).
- Travel insurance covering health and repatriation expenses.
- Visa processing fee payment proof.
- Proof of sufficient funds for the duration of your transit.
- Valid passport with ample validity.
- Completed and signed visa application form.
- Passport-sized photos adhering to Schengen criteria.
- Proof of the onward flight to a non-Schengen destination.
- Proof of entry and exit from the Schengen area (flight tickets, etc.).
- Visa for your final destination (if required).
- Visa processing fee payment receipt.
- Travel insurance covering health and repatriation expenses.
Note: Remember that these checklists are generalized and might need to be adapted based on the specific requirements of the Polish consulate or embassy in your country. Always check their official website for the most up-to-date information.
VISA APPLICATION FORMS
Before submitting your visa application, please review the list of required documents. The guidelines provided on this website will assist you in preparing your documents accurately, reducing the risk of your visa application being rejected due to incorrect or insufficient documentation.
Schengen Visa Application Form
Attention to all individuals applying from New Delhi, Kolkata, Chandigarh, and Jaipur: If you’re a customer, you need to use the online pre-filled application form. You can download the form and then choose the “add text” option to fill it out.
VISA APPLICATION GUIDELINES:
The process for applying for a Poland visitor visa (C-Type Schengen Visa) from India typically involves the following steps:
- Determine Your Visa Type: Decide the purpose of your visit (tourism, business, family visit, etc.) to select the appropriate visa category.
- Complete the Application Form: Fill out the Schengen visa application form. You can usually find this form on the consulate’s website or at the application center.
- Gather Required Documents: Collect all the documents required for your visa application. These typically include: Valid passport (3 months beyond departure) with 2 blank pages, 2 recent passport-sized photos, Flight itinerary/reservation, Accommodation proof (hotel, invitation), Travel health insurance (30,000 Euros coverage).
- Schedule an Appointment: Book an appointment at the Visa Application Center (VAC) or Consulate where you’ll submit your application. You usually need to schedule an appointment through the VFS Global website.
- Attend Biometric Appointment: Attend the biometric appointment at the VAC. Your fingerprints and photograph will be taken during this appointment.
- Submit Application and Documents: On the appointed date, visit the VAC or Consulate with your application form and required documents. Submit your application and pay the visa fee.
- Pay Visa Fee: Pay the visa application fee. The fee is non-refundable and varies depending on your nationality and visa category.
- Interview (if required): In some cases, you might be called for an interview. Be prepared to answer questions about your travel plans and intentions.
- Track Your Application: You can usually track the status of your visa application online. Wait for the processing time, which can take several weeks.
- Collect Your Passport: Once your visa is approved, you will be notified to collect your passport from the VAC or Consulate.
- Check Visa Sticker: Carefully check the visa sticker in your passport for accuracy. Ensure the dates, entry/exit points, and personal information are correct.
Important note:
- Schengen visa applicants must visit the Visa Application Center in person for application submission, including fingerprints.
- Travel agents can’t submit applications. Applicants aged 12 and above have fingerprints taken by center staff. If no “VIS” mark on a previous visa, fingerprints are required again at the center.
Normal: 15 days from submission at Embassy/Consulate.
Extended: Up to 30 days in some cases.
Satellite centers: Add 48-72 hours transit time to New Delhi/Mumbai. All Satellite center applications sent to Embassy/Consulate next working day.